MEETING PROCEDURE e Chairperson should call for bo ose in favour, and for ose against e motion, in spite of e fact at e ision be obvious after e vote for or against. e Chairperson will lare e result of e vote, generally by laring e motion as being carried or lost. By C. Alan Jennings, PRP, PRP. If a motion needs to be discussed much more informally or at greater leng an is possible in a regular meeting, Robert’s Rules allows you to refer e motion to a committee, or perhaps to e executive board of your group by adopting e subsidiary motion to commit. For all but e most simple and direct of motions, everyone’s interests be best served. 12, · A motion is a proposal at an organization, board, or committee take a specific action (according to Robert’s Rules of Order and o er parliamentary procedure au orities). And of course, wi any good term, ere are subcategories: main motions and secondary motions. Main motions propose substantive action. 27, · Board meeting minutes are a very important part of proper board meeting procedures. Meeting minutes reflect e board’s actions and isions. Meeting minutes can be introduced as evidence in a court of law and are legally binding. Minutes serve as a guide for board directors as ey make isions for e company’s future. Running a board meeting can be a complicated affair. Whe er you are e board chair worrying about maintaining focus and facilitating engagement or e board liaison preoccupied wi e difficulties of planning e meeting and creating board books, board meetings involve many carefully arranged parts and . e main difference between informal and formal meetings are e procedures around discussion. Under e consensus me od everyone can speak as many times as ey like and ere are no formal motions. In a formal meeting, before a discussion can occur ere has to be a motion (i.e. I move at.. ) and it has to be seconded. Handling e motion for approval. Approving minutes by committee. If e assembly isn’t meeting again for a long time (if at all), such as in annual membership meetings or conventions of delegates, e process of approving e minutes is delegated to a special committee or an executive board. is practice produces an approved and legal. Council rules of procedure for home rule cities and villages are generally au orized by city/village char-ter. A general law village is required by e General Law Village Act, 1895 PA 3 as amended, to adopt rules of its own proceedings. MCL 65.5. Rules of procedure help a council to run an efficient meeting. Planning and Zoning Commission members present. A motion to suspend a presentation should include e date and time at which e remainder of e presentation will be heard. Rule 2 – Meetings of e Planning and Zoning Commission. 2.1 Regular meetings shall be held in e Sus County Administration Building. Procedure for a Single Motion Procedure for a Motion wi a Single Amendment 8. Guiding e Meeting 20 Chairperson’s Casting Vote Taking a Point of Order Dissent from e Chair’s Ruling 9. Some important types of procedural motion 23 e gag Going into committee Proceeding to e Next Item of Business Adjournment of Debate Extension of Time. Meeting procedures are set up to: • Improve e efficiency in e conduct of e business of e meeting while giving protection to e rights of members present. • Enable every person in e meeting to have an equal right to be heard and to have e opportunity to have eir viewpoint considered. In some cases, members will propose amendments and e committee chair will call for a vote on e amendments before e motion. End e meeting when e agenda has been completed or when e scheduled end of e meeting time arrives. e committee chair adjourn a meeting wi out a motion, second or vote. to meeting procedure. Standing orders for committee meetings Note at Academic Board and its committees use e. standing orders approved by Academic Board. • An amendment at is acceptable to e mover of e motion , wi leave of e meeting, be incorporated into e substantive motion wi out debate. Meeting Procedures - what to expect and what is expected Introduction e prospect of finding yourself in e unfamiliar surrounds of a meeting in progress can be quite daunting. Fear of e unknown and e lack of knowledge in correct meeting procedures has literally stopped people from taking on roles or positions on ision-making bodies. Meetings are an essential part of conducting e business of a board or organization. is factsheet explains basic meeting procedures, rules and eir application. It helps you determine what sorts of procedures will work best for your organization and how to adapt meeting rules to best achieve your group's purpose and goals. Formal Procedures for Committee Meetings is information is based on e Roberts Rules of Order which are considered to be e standard used in Parliament and Business. e President or Vice President in e Presidents absence is e Chairperson or Chair of e meeting. A dilatory motion is a motion designed to dispose of e original question before e committee, ei er for e time being or permanently. 622 Dilatory motions do not require notice, nor can ey be amended or debated. ey are erefore put to a vote immediately. If a dilatory motion is accompanied by a condition, it becomes a substantive motion. It is e chairperson’s duty to ask for any corrections to e minutes of e previous meeting (amend if necessary) and en call for e motion – it is e wish of e meeting at I sign ese minutes (as corrected, if ey were amended) as a true and accurate record of e previous (mon ly) meeting held . 02, · General Board Meeting Voting Procedures. e board meeting voting procedures begin wi e rules for making basic motions. As boards come upon e next agenda item, it provides board directors wi an opportunity to make a basic board motion, which opens up e floor to discuss e agenda item. To put a motion on e floor, a board director. During city council meetings, isions are made at formally set mu - nicipal programs in motion, enact ordinances, adopt policy, and au orize e expenditure of city funds.1 is chapter discusses e conduct of meetings, preparation for meetings, rules of procedure, and encourage - . (a) Required Disclosures. (1) Initial Disclosure. (A) In General. Except as exempted by Rule 26(a)(1)(B) or as o erwise stipulated or ordered by e court, a party must, wi out awaiting a discovery request, provide to e o er parties: (i) e name and, if known, e address and telephone number of each individual likely to have discoverable information—along wi e subjects of at. PLANNING COMMITTEE PROCEDURE RULES.. General. 1.1. PROCEDURE PRIOR TO E MEETING. 2. Registration to Speak e Chairman will first propose a motion in line wi e officer’s recommendation. If is motion falls, where necessary a new motion . Before each meeting, e Chair should create a detailed agenda. is includes e regular procedures for e board such as call to order, any opening ceremonies (pledge to e flag, etc.), reading of minutes, treasurer’s report, committee reports, announcements, items of old business, items of new business, executive sessions. Apr 19, · Here are some suggestions as to how to follow a standard procedure when conducting committee meetings: A motion is e process by which business is defined, introduced, discussed and acted upon. Be consistent on what requires a motion. Motions are made for a PTA to take action for plans, programs and activities. ey are introduced, seconded, discussed and voted on by members at a meeting. To legally participate in e process, an individual must have been a member of e unit for at least 30 days. Making a motion . 20, · PLANNING COMMITTEE MEETING. CONFERENCE CALL ember 20, . Note: ese draft minutes were approved at uary 31, Planning Committee Meeting and are e official record of No. – Pg. Motion 1 – 1 at e Planning Committee minutes from e 21, be approved. ACTION ITEMS Planning Committee Meeting ember 20, . 29, · e parliamentary motion to Lay on e Table—as prescribed by Robert's Rules of Order, Article V, Section 28—enables a deliberative assembly to temporarily lay aside, or table, a pending question for e sole purpose of taking up more urgent business at requires e assembly's immediate attention. 22, · e Community Planning, Regulation and Mobility Committee, in accordance wi Section 34 of e Planning Act, as amended, held Public Meeting No. 8-20 on 22, to approve a direction to staff to continue working wi e applicant on e application for a zoning by-law amendment for 961 and 970 Zelco Drive and 4425 Sou Service Road. If not, e report will be filed, or You have heard e recommendation such as a motion to release funds up to e budgeted amount for programs rough e next meeting (Preliminary Planning): (Follow e steps of a motion. Parliamentary Procedure.) Vote(s). X. Unfinished Business. Apr 09, · STRATEGIC PLANNING COMMITTEE MEETING. to be in e held Ernie Checkeris Boardroom Centre for Education, 408 Wembley Drive, Sudbury. on Tuesday, April 9, at 5:00 pm. AGENDA AND RECOMMENDED MOTIONS. APPROVAL OF AGENDA *Chair Motion: at e agenda for e Strategic Planning Committee meeting for April 9, be approved. B. COMMUNITY MEETING PROCEDURES (1) Basic Principles Meetings are structured to allow a group to come toge er for discussion and free debate in its simplest and most direct form. ey are forums at respect e rights of every participant to be heard, protect . Once it has heard all e witnesses, which take more an one meeting, e Committee will consider what it has heard and ide what recommendations should be made to e Cabinet or Council. When a Member makes a recommendation (known as a Motion or Proposition) e Chair will ask Members to debate it. Any proposed amendments to e main motion at are pending at e time e motion is referred to a committee go to e committee as well. Once referred, but before e committee reports its recommendations back to e assembly, e referred motion be removed from e committee's consideration by e motion to discharge a committee. ober 5, Town Assembly Statement An introduction to e Community Planning Committee Guidance Policy Draft CPC Guidance Policy Parliamentarian Review Procedures of e Arden Town Meetings and recommendations regarding e procedures. 11, · Procedure is vitally important in how to record votes in meeting minutes. Councils will want to ensure at eir votes are legal. ey’ll also want to avoid having eir votes challenged due to incorrect procedure. All council meeting votes should take place at a public meeting . My by- e-book cheat sheet for VFW post meeting procedures and post elections. Content pulled from e latest podium edition wi additional key phrases from Robert’s Rules, VFW training videos, and from attending National Conventions. 24, · (6) e motion to reconsider must be on an agenda at is publicly posted. In order to reconsider e action in e same meeting at which e motion to reconsider is made, e subject matter of e reconsideration must be on e agenda at is publicly posted. (7) A motion to reconsider be placed on e agenda using e procedure. A motion from a committee of more an one does not need a second because e committee has already voted to present e motion. President: e question is on e adoption of e motion to sponsor a parliamentary workshop on April at e Community Center and charge $25 per person. O er general meetings. Management committee meetings. For information on committee meetings visit e Management committee meetings webpage. e constitution for each association must specify: e intervals between general meetings. how a general meeting is called. e quorum for general meetings. e procedure at general meetings. If any motion is adopted, except an amendment, it puts an end to e quasi committee of e whole. us, e motion to commit is equivalent to e following motions when in committee of e whole: (1) at e committee rise. (2) at e committee of e whole be discharged from e fur er consideration of e subject. and (3) at it be. meeting, e entire membership should be informed of a committee report. 2. Address e president as Madam Chairman or e procedure used in handling a motion is described by e following series of steps. Step 1: Obtaining e Floor Before a motion can be made, e member of e. 25, · Committee Members: Charles Stone (Chair), Cheryl Brinkman, Cindy Chavez Page 1 of 2 AGENDA PENINSULA CORRIDOR JOINT POWERS BOARD. Work Program – Legislative – Planning (WPLP) Committee Meeting. San Mateo County Transit District Administrative Building. Bacciocco Auditorium, 2. nd. Floor. 1250 San Carlos Avenue, San Carlos CA 94070.